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Transparency Hotline
Individuals wishing to report suspected fraud, waste and abuse of county assets, as well as questionable ethical practices, may do so via phone, on-line, e-mail or US Mail. All means of communication are managed by Colorado Independent Consultants Network, LLC.

Phone: 303.482.1609
Web based reporting: www.cicn.biz/adcohotline
E-Mail: e-mail
U.S. Mail:   Colorado Independent Consultants Network, LLC 
                Attn: ADCO Transparency Hotline 
                8109 E. 32nd Ave. 
                Denver, CO 80238-3102

Purpose
The purpose of the Adams County Transparency Hotline is to provide individuals a medium through which to report suspected fraud, waste and abuse of county assets, as well as questionable ethical practices occurring within Adams County Government.

Establishment of a hotline provides both a preventative and detective control. As a preventative control, a transparency hotline deters individuals from committing improper acts, knowing that a mechanism exists where such acts could be easily and anonymously reported. As a detective control, many improper acts are brought to the attention of an organization through tips. Through its network of internal auditors and fraud examiners, CICN can use hotline reports to investigate improper acts, determine the nature and extent of such acts, and institute appropriate internal controls to prevent future problems.

Privacy
All issues reported to the transparency hotline are handled by CICN, a third-party internal audit firm. CICN will work in a coordinated fashion with recently selected Independent Ethics Officer Suzanne Dugan with the law firm of Cohen Milstein Sellers & Toll.

All reported issues will be treated as highly confidential, with CICN informing select individuals on a need to know basis. Identities of reporting parties will not be disclosed to anyone outside the CICN team unless the reporting party expressly grants permission to do so, or when required by federal or state law.

If internal audit is not the most appropriate department to handle the reported issue, or in cases of abuse, details surrounding the issue will be reported to the appropriate management personnel within Adams County (with the exception of ethics-related matters which will be reported to Adams County’s independent ethics officer.)

Anti-retaliation/retribution policy
Employees shall be protected from retaliation/retribution for using the transparency hotline. No employee who, in good faith, uses the transparency hotline to report an issue shall suffer termination of employment, reduced compensation, reduced hours, or any other form of retaliation or retribution as a result of their reporting of an incident. The use of the transparency hotline does not, however, protect an employee from negative or adverse employment actions resulting from performance deficiencies, violations of policies, or layoffs within the employee’s office or department.

Abuse of the Transparency hotline
Individuals who intentionally abuse the hotline to make false accusations shall be subject to disciplinary action, including potential criminal prosecution and reimbursement of costs incurred to investigate the false claim.