Leave Requirements Through the Families First Coronavirus Response Act
The Families First Coronavirus Response Act (FFCRA) requires certain employers to provide their employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID-19. These provisions will apply from April 1, 2020, through Dec. 31, 2020. This notice details the basic requirements of Families First legislation. The benefits given by Adams County meets or exceeds the requirements of this legislation. In addition, not all Adams County employees are eligible for the benefits detailed in this notice.
What is the proper way to wear a mask? View an instructional video to ensure your safety and the safety of others around you."
Coronavirus/COVID-19 Health Tips
The LEAD Learning & Development Program is now offering COVID-19: Protecting Yourself and Others, an online course through Absorb. This course provides what you need to know and where to find information for you and your family.
Coronavirus Anxiety Workbook
The Coronavirus Anxiety Workbook was specifically designed around anxiety and Coronavirus. This is all about being purposeful and thoughtful about your health. Topics include improving both physical and emotional health, tips to reduce your anxiety, and how to manage the barrage of information we receive on a daily basis. Included are several links to uplifting news sources.
Reminder of Benefits During Building Closure
CHANGES TO HEALTHCARE FLEXIBLE SAVINGS ACCOUNTS (FSA) AND HEALTH SAVINGS ACCOUNTS (HSA)
- Over-the-counter drugs and medicines can be paid for or reimbursed through a Healthcare FSA or HSA without a doctor’s prescription.
- Menstrual care products are now considered a qualified medical expense and are eligible for payment or reimbursement through a Healthcare FSA or HSA.
- All expenses incurred starting Jan. 1, 2020, qualify, and the provision has no expiration date.
CHANGES TO THE DEPENDENT CARE FSA
- With parents and children home due to COVID-19, you may no longer require dependent day care and therefore have the option to terminate your deduction for this time period.
- To stop your Dependent Care FSA contributions, please complete a FSA Change Form.
- The form is due by Friday, April 17, to make the April payroll deadline. Otherwise, the change will be processed on the May payroll.
- Email the completed form to Tara Lindgren in the Benefits Department.
EMPLOYEE HEALTH CLINICS ARE OPEN
Don’t forget that the employee health clinics operated by CareHere are still open for their regular hours of operation during the building closure. They are taking appointments for prescriptions/refills and treatment of conditions. When possible, appointments will be done via televisit and can be made online at carehere.com or by calling 877.423.1330.
FREE APPS TO HELP WITH MENTAL HEALTH
For All Employees - The Sanvello App: Sanvello is temporarily offering free access to their premium services through an app that offers clinical techniques to help dial down the symptoms of stress, anxiety, and depression. Connect with powerful tools that are there for you as symptoms come up. Escape to Sanvello whenever you need to, track your progress, and stay until you feel better.
- Guided journeys
- Peer support
- Coping tools
- Mindfulness meditation
- Daily mood tracking
- Visit your app store (iPhone or Google Play) and download Sanvello.
- Hit the green, “Get Started” button and answer the four registration questions.
- Once on the sign-up page, select your preferred sign-up method, agree to the terms and conditions, and hit the green, “Sign-Up,” button.
- Once you are on the Sanvello premium page hit the X in the top right corner if you are not a United Healthcare (UHC) member to get started. If you are a UHC member, hit the green, “Access all app features and coaching,” button and enter your UHC information.
- Please note: UHC members will continue to have full access to Sanvello in the future when they enter their insurance information during the registration process.
For Kaiser Permanente (KP) Medical Plan Enrollees – The myStrength App
Everyone needs support for total health – mind, body, and spirit. Digital tools can help you navigate life’s challenges; make small changes that improve sleep, mood, and more; or simply support an overall sense of well-being. Explore activities and techniques that can benefit anyone – either as self-guided, self-care, or complements to clinical support. myStrength is not intended to replace treatment or advice, but can help you build resilience, set goals, and take meaningful steps towards becoming a healthier you.
Just three steps to register:
- Go to kp.org/selfcareapps to download the myStrength app.
- Click on the “Get Started” button
- Follow the prompts to download the app. Please have your KP user ID and password ready.
COMPLIMENTARY YOGA CLASSES THROUGH ZOOM
The Journey to Wellness Program knows how much Adams County team members love their yoga. So we are temporarily offering free yoga classes via Zoom every Tuesday and Thursday, starting Tuesday, April 14, at noon.
To join the Zoom yoga class, click on the below link and use the provided meeting ID and password:
Meeting ID: 369 554 3650
CareHere clinics will remain open at both the Government Center and Human Services Center during regular business hours, during the temporary shutdown. CareHere is conducting phone pre-screenings for all appointments. Employees who are exhibiting Coronavirus symptoms are asked not to enter the clinics and instead call CareHere at 877.423.1330. You may also schedule a televisit through carehere.com or the CareHere app.
To minimize face-to-face contact for employees and CareHere staff, all preventative clinic visits are postponed for eight weeks, starting Wednesday, March 18. Preventative visits include: annual lab draws and follow ups, women’s wellness exams, preventative procedures, school physicals, etc. CareHere staff is working on rescheduling any patients that are already on the schedule and employees will be contacted by them directly.
Prescription refills are still being completed. If you need to schedule a prescription refill, please call 877.423.1330 or make an appointment at carehere.com.
With the understandable fear and concern regarding COVID-19, all CareHere clinics have been experiencing a high number of walk-in patients with no appointment. Here are a few reminders about CareHere clinics:
- Walk-ins are not accepted.
- If you are showing symptoms, do not enter the clinic. Instead, call CareHere at 877.423.1330 or visit carehere.com for a televisit.
- Not all employees are eligible to use the clinic. Only benefit-eligible employees have access.
Thank you for understanding. Please stay safe and healthy.
Kaiser Permanente Members
An Important Message from Kaiser Permanente - May 20, 2020
As Kaiser Permanente continues our response to COVID-19, our highest priority remains the safety of our members, our staff, and the communities we serve. While the state of Colorado transitions to a “Safer at Home” model, Kaiser Permanente is initiating a phased approach to reopening some of our medical offices. This approach will provide additional locations for members to be seen in-person for primary and specialty care needs that can’t be met virtually.
What You Should Know
- Our “Virtual First” approach to care is in place for your safety and convenience and the provider you connect with can always help determine if you need an in-person visit. See these flyers about video visits and phone visits to learn more about all virtual care options on kp.org/getcare.
- In the coming days, we will be sending out an email with information about in-person visits and locations, pharmacy hours, and resources for accessing virtual and in-person care.
- The latest information on our temporary medical offices hours of operation and pharmacy hours can be found on kp.org/coronavirus.
- Kaiser Permanente is working toward resuming non-urgent and elective surgeries and procedures in a coordinated manner that will continue to protect our patients, staff, physicians, and communities.
- As always, you can schedule appointments on kp.org, or call the Appointment and Advice Contact Center 24/7 at 303.338.4545 or 800.218.1059 (TTY 711).
Virtual First Puts Safety First
Virtual First is an important part of Kaiser Permanente’s commitment to the health and safety of our communities during these challenging times. It is still important for us to observe strong preventive measures, like physical distancing, to help flatten the curve of the coronavirus.
While we know that all care cannot be managed through a virtual visit, we encourage you to utilize our many virtual care options, when appropriate, prior to scheduling an in-person appointment.
If In-Person Care is Required
When you arrive at a medical office, you will be greeted by a Kaiser Permanente team member for check-in. At that time, you will be given a mask if you do not already have one. We are requiring all patients, visitors, staff, and physicians to wear a mask while in the medical office.
New Self-Care Apps for Kaiser Members
Feeling overwhelmed? Tap into the power of self-care with Kaiser Permanente. These free apps – Calm and myStrength – can help you build resilience, set goals, and take meaningful steps toward becoming healthier and happier. Choose the areas you want to focus on, including managing depression, reducing stress, improving sleep, and more. Get the apps at kp.org/selfcareapps and see this brochure for detailed information.
Coverage of Screening/Testing for COVID-19
- For all UnitedHealthcare medical plans, cost sharing (deductibles, copayments, and coinsurance) will be reduced to zero dollars ($0.00) for medically necessary screening and testing for COVID-19 including the visit, associated lab testing, and radiology services in a plan hospital, emergency, or urgent care setting or medical office.
- This 100% coverage for screening/testing is also applicable to those employees enrolled in the High Deductible Health Plan/Health Savings Account (HDHP/HSA) plan.
- Virtual visits let you talk with a doctor by video 24/7. A virtual visit doctor can treat and prescribe medication for everyday illnesses like the flu, sinus infections, a cough, and more. To get started, sign in at myuhc.com/virtualvisits or download the UnitedHealthcare app.
- Dispatch Health is available from the comfort of your home for non-emergency medical needs instead of going to the ER or Urgent Care. Both Kaiser Permanente and UnitedHealthcare members have access.
- Visit dispatchhealth.com, email firstname.lastname@example.org, or call 303.500.1518.
Fitness Classes and other Health & Wellness Updates
- All fitness classes have been canceled through May 31.
- Personal training has been canceled through May 31.
- CollegeInvest meetings will change from in-person meetings to webinars.
- Wellness annual luncheon is being postponed – new date TBD.
- Lunch and Learns will change from in-person meetings to webinars.
- Lunch with Laura has been canceled through May 31.
- 457b One-on-One meetings will be conducted via telephone.